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Whenever you open this smart folder, Spotlight will run the search again and update the results with all files that fit the criteria. Enable the Add To Sidebar option if you want to make your smart folder a permanent fixture in that locale. To save your current search as a smart folder, click on the Save button in the search bar, enter a name for the folder, and select a location to save it in.

HOUDAHSPOT FULL DISK ACCESS PDF

Spotlight will display all PDF files you created or updated within the past month. Set this one to Last Opened Date Is Within Last, enter 1 in the box, and select Months from the last menu.

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Click on the plus sign in the search bar to add another search parameter. To do this, leave the first menu set to Kind, and set the Any menu to PDF. Say you want to search for all PDF documents you’ve opened in the past month. Finder window searches let you specify as many parameters as you want. Sometimes a search requires more than one set of criteria to summon the results you want. This article, only you don’t need to remember the keywords or manually enter them.) You can access more file types by choosing Other from the Any menu and then entering a kind of file in the text field, such as Excel or MP3. (It’s the same as using the kind: keyword, which I discussed in If you’re looking for a particular type of file, keep the first menu set to Kind, and use the Any menu to select from Images, Documents, Movies, and more. To make one of these items appear in the main menu, place a checkmark to the right of its name. When you select Other from the first menu, you’ll see a list of all the file attributes Spotlight recognizes. As you select different options, the second menu changes dynamically so you can set the appropriate parameters (such as dates, numbers, and so on). Click on the check box next to an item if you want it to appear in the first menu for easy access in the future.

Or choose Other to call dozens of other options, including Authors, Audio Bit Rate, Email Addresses, Recipients (people who received a certain file), Layers (names of Photoshop layers), and much more. To narrow down your results, start by selecting one of the criteria in the first menu, such as Created Date, Last Opened Date, or Name. But there are other options to choose from. Click it to display two menus by default, the first is set to Kind, and the second is set to Any. On the right side of the Finder window’s search bar is a plus-sign button. And you can click on This Mac to change the target of your search from the folder you were in when you started searching, to your entire Mac. When you start typing search terms, the Finder pops up a menu asking if you want to restrict your search terms to file names only. The Finder window’s search bar contains several options for tailoring your results. If you want more column headers visible, press Command-J and check other columns from the View Options window. You can then select the column headers to sort by name, kind, or date. If the Finder displays your search results in Icon view, you’ll probably want to switch to List view to get a better look at your results.

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